Customers are likely to spend 140% more after a positive experience than customers who report negative experiences. However, the standard for a successful experience is no longer just simply solving customer problems as 66% of customers expect companies to understand their unique needs and expectations; and 76% of customers expect consistent interactions across departments (Salesforce).
Businesses now need to take multiple steps ahead to exceed customers’ demand by accurately giving them what they are going to need in the future. In this scenario, digitalization in customer experience becomes an ultimate tool to assist both customers and companies in preventing frustration and discourages repeat custom. And to set up a seamless customer experience that satisfies, you would need a framework to cover organizational mindset and workflow. Here are six foundational steps to set up such a process:
As presented, customer experience needs to satisfy customers first. They are the most crucial subject in this whole process. Therefore, it is vital to put yourself in their shoes to understand their experience journey with your business and then come to identify the ultimate procedure from their point of view.
Customer experience needs to satisfy customers first.
A good fresh start to really play the customers’ roles is to ask and answer the right questions such as “If I were a customer, how would I want my problems to be solved?”, “How could a service exceed my expectations?”, “What is the easiest way to access customer service?” etc. By setting up suitable questionnaires, businesses can eliminate unnecessary steps, focus on optimizing the process, and motivate their team to think outside the box.
After accumulating all customers’ demands and behaviors in sync with your existing customer service process, it is time to turn back analyzing its performance before pushing the button on digitalization. Businesses can either carry this audit process out internally if experienced enough; otherwise, it is better to hire an independent audit agency for the best outcomes. Moreover, it is also vital to interview the chosen technology agencies on the details of the digitalization process. So organizational synchronization can be continued without any delay or misalignments.
Though digital transformation is highly prioritized, it is not recommended to risk your organization by going all-in at once. The best practice is that businesses should build an economical process and serve the highest volume of customer requests. Under such requirements, agile project management is the most suitable solution.
Agile is the ability to create and respond to change. It is a way of dealing with, and ultimately succeeding in, an uncertain and turbulent environment. Agile project management focuses on delivering maximum value against business priorities in the time and budget allowed, especially when the drive to deliver is greater than the risk. Principles include:
At the same time, organizations need to get a hold of the whole landscape to ensure that the sub-project is heading to its ultimate goal. Maintaining this objective shall accelerate the scalability of all customer service processes.
Digitizing your customer experience department will not change the team’s workflow only but shall transform others surrounding people throughout the organization. These drastic changes, if not well planned and organized, shall cause misalignments among departments. Moreover, there will be potentiality that employees feel insecure about losing their jobs to machines.
What digital skills do your employees currently have that are a value-add for the business?
Therefore, companies should have their communication plan well prepared, so organizational understanding is reached before the transformation starts. There are four steps companies can take to close the digital skills gap and prepare their workforce for digital transformation:
While infrastructure and technology are clearly important considerations, digital transformation is about the people and changing the way they approach business problems and where they look to find solutions. Many organizations forget to address the necessary cultural shift needed to change workers’ mindsets, without which no digital transformation project will succeed.
To encourage a change in mindset from traditional to digital, business leaders need to effectively communicate a change plan, promote and expand a digital culture throughout the organization; and inspire an innovative environment where teams embrace change and look toward the future with the following five initiatives:
All and all, digitizing customer experience is beyond the CX team themselves. It is all about putting the customer at the center of everything then transforming the whole organization’s workflow and most importantly, the mindset. Our experts at SmartOSC have been spending every single day communicating with clients to direct them to the right mindset of digital transformation. We tell them that is the most fundamental step to make our collaboration a success and for the DX to work out continuously within their organization. The passion for creating a world better with technology has gained us pride with various achievements of our clients. Keep in touch with our experts and tell us your story so we can help.